If you’re an employer with 20 or more employees, you’re required to offer COBRA to employees and their eligible dependents when employees or dependents lose coverage due to the following qualifying events:
We handle COBRA administration accurately and quickly. You can outsource this time-consuming job to our professionally trained experts. COBRA services we provide include:
It’s difficult and time-consuming to keep track of ever-changing COBRA regulations while also maintaining all the necessary documentation. Our long history of industry experience and specialized training allows our member specialists to provide you with personalized customer service that makes COBRA administration simple.
We work closely with Employee Benefits Institute of America (EBIA) and our legal counsel to ensure compliance is always up-to-date.
To get more information about our services, contact your agent or BenefitHelp Solutions sales representative by email or call 503-412-4210 or 888-387-5440.
The BenefitHelp Solutions employer portal is the preferred method for communicating COBRA events. Below are alternative resources and methods for sending this information to BenefitHelp Solutions.
BenefitHelp Solutions will confirm receipt once we receive COBRA event notifications and use the information provided to generate the COBRA Notice and Election Forms.
COBRA Continuation services include:
The Initial Notification Letter is a letter of notification to newly hired employees and their covered dependents. It explains their COBRA rights.
The Employee Benefits Institute of America (EBIA) highly recommends that the initial notice or SPD be sent to the employee’s home immediately upon hire. We send notices to employees and covered spouses with proof of mailing from the US Postal Service. This ensures proper documentation that the notice has been delivered to the employee and dependents, in case of an audit by the IRS.
A qualifying event letter notifies employees that their active coverage has been terminated due to a qualifying event. It explains how they can continue their benefits and the cost of these benefits.
Currently employers notify us of a qualifying event by mail, e-mail, fax or electronic file.
COBRA rates vary depending on the number of continuants and services required. Request a quote online or contact our Sales Team by email or phone: 503-412-4210 or toll-free at 888-387-5440.
We scan all documents into an imaging system, which can be accessed at any time. This ensures documents are secured from being lost or damaged.
Additionally, we receive proof of mailing from the US Postal Service for both the initial notification and qualifying event letters. This proof of mailing is scanned into the former employee's file.
We have a knowledgeable staff dedicated to COBRA administration. We ensure good customer service by:
BenefitHelp Solutions has a trained staff dedicated to COBRA administration. Our staff attend ongoing Employee Benefits Institute of America (EBIA) training sessions to stay up-to-date with federal COBRA regulations. The consultants at EBIA are also available on a retainer basis for consultation on issues as needed.
BenefitHelp Solutions also has access to the services of Ater Wynne, LLP, our corporate consulting attorneys.
You must notify us within 30 days of the qualifying event, but we recommend you do so as soon as possible.
No. You are only required to offer continuation of the same coverage that was in effect at the time of termination. If active employees are allowed to select dental only, the COBRA qualified beneficiary must be given the same right.